It’s important to determine the primary purpose for which you’re using the VDR. For instance, if you need to share large volumes of sensitive documents in an acquisition or merger then you’ll want to make sure that the platform supports the most precise permission settings and also auditing of tracking, analytics, and logging.
It is also important to ensure that the software you choose is easy to use with a low-learning curve, and offers 24/7 customer service in case of need. Make sure that the features are in line with the standards and workflows of your industry. Some of these include a customizable interface, integrated NDAs and eSignatures, real-time collaboration tools, sections for Q&A, and AI-powered analytics.
Examine the pricing plans of various providers. You’ll want to choose one that is transparently charged based on the number of pages stored and is scalable in accordance with your requirements. In addition, you should look over customer reviews and references to assess reliability and service quality.
Choose a provider with strong security features and a streamlined integration process. The top-rated VDR providers offer a variety of levels of protection for access and data such as two-factor authentication timed access expiration as well as granular settings for permissions, and IP address-based restrictions. They also adhere to strict compliance standards, including SOC 1 & SOC 2 ISO 27001, HIPAA and CCPA. Moreover, they prioritize security and privacy by keeping thorough activity logs that demonstrate transparency and accountability. As a result, they’re the ideal choice for companies which require strict compliance with regulatory requirements.